Information for employees

Important information for faculty and staff: Updated June 7.

Click here to read the latest University updates. 

Information on covid vaccination 

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  • How to upload your COVID-19 vaccine documentation?

    To ensure the safety of our workforce, the University of Miami / Miller School of Medicine / UHealth System requires that all faculty and staff receive influenza (flu) and COVID-19 vaccinations or request an applicable exemption prior to the hire date.

    Our plans, which prioritize the health and safety of students, faculty, staff, and our South Florida community, continue to be shaped by public health guidance. Click here to review instructions for submitting your COVID-19 vaccination confirmation or exemption.

  • Pregnancy, Breastfeeding, and the Covid Vaccine

    We know that many women who are pregnant, thinking about becoming pregnant, or are breastfeeding have questions about the COVID-19 vaccine. The American College of Obstetricians and Gynecologists recommends the COVID vaccine for both pregnant and breastfeeding women.

    Getting a vaccine can help not only you, but your child. Pregnant women have a higher risk of severe illness from COVID-19. We have created a list of frequently asked questions and answers on this topic, which you can read here.

  • Booster Shot

    In September, the FDA recommended that a third shot—a booster—be available to people 65 and older and to adults aged 18 to 64 who have an underlying condition that puts them at risk of severe COVID-19 illness if it has been more than six months since they had their second Pfizer inoculation. However, their recommendations do not include those who received the Moderna or Johnson & Johnson vaccines.

    If you believe that you fall into these categories, please discuss this with your physician. Booster shots will not be available on campus but there are plenty of locations in the surrounding community that will offer them.

Information on remote work

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Information Using Accrued Time Off and Leave of Absence

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  • If an employee contracts COVID-19, what type of pay are they eligible to receive?

    Staff who are diagnosed with COVID-19 are eligible to utilize all accrued time off – i.e., sick time, Extended Illness Bank (EIB), PTO, vacation time, and floating holidays. If an employee is not able to work due to a COVID-19 diagnosis, they will be placed on a leave of absence (i.e., FMLA/personal). Employees must contact Leave Management at umloa@miami.edu to initiate their absence and access their accrued time off.

  • What happens if I am told to quarantine or isolate by UHealth Infection Control?

    Faculty, or staff who have symptoms of COVID-19, even if fully vaccinated, should consult their health care provider regarding testing or additional steps and should not come to campus. If an employee is instructed by UHealth Infection Control to remain at home, the employee will be eligible to use their accrued time off – i.e., sick time, Extended Illness Bank (EIB), PTO, vacation time, and floating holidays.

  • How has COVID-19 impacted pay and benefits?

    There have been Total Rewards (pay and benefit) updates due to COVID-19. To learn more about time tracking, medical and retirement benefits, FMLA and more, click here.

Information on retirement deductions

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Information on technology

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  • If I have technology issues while working remotely, who should I contact?

    For technical issues, please contact the UMIT Service Desk at (305) 284-6565 or help@miami.edu. To review remote access UMIT FAQs, click here.

  • I have technology and internet connectivity questions regarding approved devices to use. Who should I contact?

    • Gables/Marine
      • Employees whose only option is to use a personally owned computer, laptop, or other device, are still responsible for following all university practices and policies to maintain security on their device. Please refer to IT Policies.
      • Faculty and staff on the Gables and Marine campuses who have already or will soon be taking computers home for remote work should send an email to their supervisor and to securityoperationsteam@miami.edu.  The email should include: the model and serial number and/or service tag of the device(s). UMIT will confirm that the device is encrypted; which they can do remotely and will not need to go to the employee’s desk or home. Once confirmed, UMIT will send a note back to the employee and supervisor confirming the computer is encrypted. If the device is not encrypted, UMIT will work with the employee to encrypt the device. For technical issues, please contact the UMIT Service Desk at (305) 284-6565 or help@miami.edu.
    • UHealth/MSOM
      • UHealth/MSOM employees who have already or will need computers at home for remote work should please complete the UHealth remote access request form. This request should include: the model and serial number and/or service tag of the device(s). For technical issues, please contact the UMIT Service Desk at (305) 284-6565 or help@miami.edu.

  • Printing and scanning are part of my job duties. How can I complete these tasks while working remote?

    • For Gables/Marine campus employees who do not have scanners may use their phones to take pictures of documents for general administrative documents as long as it isn’t involving personal health information covered by HIPPA or other confidential information. For assistance encrypting a phone, please contact the UMIT Service Desk at (305) 284-6565 or help@miami.edu.

    • For UHealth/MSOM campus employees who do not have scanners may use their phones to take pictures of documents for general administrative documents as long as it isn’t involving personal health information covered by HIPAA or other confidential information. For assistance encrypting a phone, please contact the UMIT Service Desk at (305) 284-6565 or help@miami.edu.

  • Are there mandated guidelines for size limit for group meetings on campus?

    Click here to learn more about meeting and event guidance on campus.

Information on travel

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Information on immigration services

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Information for managers

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  • Should I ask for a doctor’s note from an employee returning from a quarantine period who otherwise reports being asymptomatic?

    Employees who are experiencing COVID-19 symptoms should not come to work and should call the COVID-19 hotline at 305-243-ONE-U to schedule a testing appointment at one of the on-campus testing sites—McKnight Healthy ’Canes Clinic for employees on the Coral Gables and Marine campuses, or PAC Healthy ’Canes Clinic for employees on the Medical Campus. Employees also may test at a local site, pharmacy, or UHealth Clinic at Walgreens and upload their results.

  • When will new employee orientations take place?

    • New employee orientation sessions will take place on Mondays starting at 9:00 a.m. via live web-conference, Zoom.
    • ‘I am the U’ (orientation for all new hires) will take place on Mondays at 9:00 a.m.. At 10:30 a.m., all Coral Gables and marine campus employees will leave the session and medical campus employees will be given a 15-minute break before their next session begins.‘We Care’ (orientation for all medical new hires) will take place at 10:45 a.m. after the participants’ 15-minute break.

  • When will new employees complete their onboarding required education CBLs (computer-based learning)?

    • New employees will be given instructions on accessing their CBLs during their orientation sessions. They will be able to complete those CBLs after their orientation sessions. For technical issues, new employees are being asked to contact the appropriate IT office:
      • Gables/marine employees, contact IT at 305.284.6565 or help@miami.edu.
      • Medical employees, contact IT at 305.243.5999 or help@med.miami.edu.

  • Where can new employee’s pick-up their ID badges?

    • Only employees designated by their manager as needing to work on campus at this time are able to pick-up ID badges.
      • For Gables/marine campus: Supervisors will need to submit a Work Order detailing the access required and send an email to Nick Poynter (poynter@miami.edu), Sr. Manager, Parking & Transportation Customer Service,with new hire details including the employee’s start date. The employee will receive a temporary ID to carry along with an official ID (such as a driver’s license) with them at all times while on campus.
        • Medical campus: Employees will need to go to the appropriate Public Safety office:
          • UHealth Tower employees can pick-up their ID at the Public Safety office located on the first floor of The Tower next to Starbucks.
          • All other medical essential employees can pick-up their ID at the Public Safety office located on 15th street.

  • Where can I find information on the latest regulations for events and activities on campus?

    Click here to review the latest events and activities guidelines.

Information on student employment

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Information for UHealth and Miller School of Medicine community

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Information on Mail Operations

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  • What are the current details regarding mail operations on campus?

    Mail Operations on the Coral Gables campus:
    Location: 1101 Stanford Drive (Mahoney Pit)
    Hours: 8:30 a.m. to 5 p.m.
    Office phone: 305-284-5255
    Email: ledelgado@miami.edu
    Manager: Luis Delgado
    Additional contact: Jon Fleming

    If you are unable to reach the office, call Auxiliary Services at 305-284-3584, or Armando Cuervo at 305-297-2114.

    • Departments are encouraged to contact Mail Operations at ledelgado@miami.edu or 305-284-5255 to confirm whether their departments are open and accepting mail
    • Only one mail route is active daily; however, with advance notice, the route can be adjusted to add a stop the next day
    • Mail Operations only processes USPS incoming/outgoing and inter-departmental mail
    • Departments are asked to communicate with FedEx, UPS, DHL and Amazon directly to make arrangements; those carriers are able to re-route mail based on customer request
    • Departmental and Private PO Boxes located in the University Center must request that Mail Operations pull their mail and HOLD for pick up in the mailroom; customers may choose to file a temporary address change, if preferred

    Contact Luis Delgado at 305-284-5255 with any questions or for special requests/circumstances.

Information on employee tuition remission

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  • Has the employee tuition remission benefit changed?

    Programs eligible for tuition remission benefits prior to COVID-19 will continue to be covered under the tuition remission policy regardless of the modality, in person or online, and are subject to normal enrollment limits and existing admission processes. Programs ineligible for tuition remission prior to COVID-19 continue to be ineligible for tuition remission. For additional information please call 305-284-3004.