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Manager Resources

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This page contains HR-related information and resources to assist managers during the University's response to COVID-19. If you have questions, please reach out to your HR Partner or email humanresources@miami.edu.

 

Review the following information carefully.

Temporary pay practices related to COVID-19 referenced below apply to full-time and part-time (greater than 50% FTE) benefit eligible staff unless otherwise defined.

This section contains information for managers. Please check back frequently.

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  • COVID-19 Telecommute Arrangement

    Temporary work-at-home arrangements will continue until further notice and a phased return to campus will occur when it’s deemed safe to resume operations. Technology Work from home stipends related to COVID-19 temporary arrangements will also continue until further notice. Please log in to Workday and continue to complete the COVID-19 Telecommute Arrangement for each week that you work from home. For assistance, please review the COVID-19 Telecommute Arrangement in Workday Tip Sheet. 

  • Information for UHealth and Miller School of Medicine community

    Log in with your CaneID to View news and information about COVID-19 for the UHealth and Miller School of Medicine community.

  • Managing Leave During COVID-19

    Detailed information about managing leave during the coronavirus, for all campuses, can be found on the COVID-19 Total Rewards (Pay and Benefits) webpage under the "Recording Time in Workday and Kronos" section.

    If you have an employee who will be out on leave or furlough, please direct them to set an automatic out of office reply in Outlook using the recommended text below.

    --

    Thank you for your email. I will be out of the office starting [Starting Date] through [End Date] and returning on [Date of Return]. If you need immediate assistance during my absence, please contact [Contacts Name] at [Contacts Email Address]. Otherwise, I will respond to your email upon my return.
    Thank you.
    [First Name, Last Name]
    [Title]
    --

  • Does an employee need to be screened before returning to work?

    Yes. Employees who are asked not to come to work due to COVID-19 exposure will have to be cleared by their health care provider and also notify the UHealth hotline at 305-243-8378. The hotline is available weekdays from 8 a.m. to 5 p.m. and is staffed by UHealth nurses who can provide guidance. Employees who are required to self-isolate for a period of 14 days must also contact their HR Partner.

  • Hiring Freeze Guidance

    As previously communicated, there will be hiring freeze on all currently posted positions, vacant positions, and any new positions at least through December of 2020. To submit a request, please complete the COVID-19 Hiring Freeze Exception Request Form for leadership review.

  • Candidate Virtual Interview Guidance

    HR strongly encourages hiring managers conducting candidate interviews for critical positions to do so through our existing video conferencing technology.

    For more information on these technologies and a list of FAQs, please review the Academic and Business Continuity (for faculty, staff, and students) webpage.

  • TALK Performance Evaluations

    To support managers who are unable to complete FY20 final TALK performance evaluations because of COVID-19 related activities, we have postponed the deadline until further notice. However, if you do have time during this period, we encourage you to work on the assessments in Workday. For more information on TALK, click here. Leadership is currently assessing how this pandemic will impact merit increases and once decisions are made, additional details will be provided in a subsequent communication.

Communication to Managers

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  • HR Announcements

    Friday, April 17

    • Audience: UHealth/MSOM Managers
    • Topic: Reminder to complete the COVID-19 Staff Redeployment tool for UHealth/MSOM

    Friday, April 10

    • Audience: Gables and Marine Campus Managers
    • Non-UHealth/MSOM 
    • Topic: Guidance on hiring freeze on all currently posted positions, vacant positions, and any new positions at least through December of 2020.

    Monday, April 6

    • Audience: All Staff Managers
    • Topic: Updates on TALK, phone stipend, and resources. 

    Wednesday, April 1

    • Audience: UHealth/MSOM Managers 
    • Non-UHealth Tower
    • Topic: COVID-19 Staff Redeployment: UHealth/MSOM

    Monday, March 23

    • Audience: UHealth/MSOM Managers
    • Memo located under the HR tab.
    • Topic: Guidance to complete COVID-19 Telecommute Arrangement

    Monday, March 23

    • Audience: Gables and Marine Campus Managers
    • Non-UHealth/MSOM 
    • Topic: Guidance to complete COVID-19 Telecommute Arrangement

    Friday, March 13
    • Audience: Gables and Marine Campus Managers
      • Non-UHealth/MSOM
      • Topic: Guidance on telecommuting options