The following are tasks to be completed prior to your first day and will be sent to the email address used on your application. Please check your email regularly over the next few weeks to ensure you do not miss any forms or notifications. You may also want to check your spam folders as sometimes emails can be inadvertently moved to spam if they are from a new contact.
Vaccination
To ensure the safety of our workforce, the University of Miami / Miller School of Medicine / UHealth System requires that all faculty and staff receive an influenza (flu) vaccination annually or request an applicable exemption. The Miller School of Medicine / UHealth System requires that all faculty and staff receive COVID-19 vaccinations or request an applicable exemption prior to the hire date.
Background Check
You will receive an email from SterlingBackcheck, our background screening partner, within a few days of accepting your offer.
- This email will request your authorization to complete a background check; please provide your contact information and any requested information on prior employment or education.
- For employees not working on the Coral Gables/Rosenstiel campuses or out of town, please follow instructions, when received, on where to go to complete the collection portion of the drug screen.
Pre-Employment Appointment & Onboarding
You will be contacted by your recruiter or an HR representative to schedule this appointment, prior to orientation.
Coral Gables/RSMAS
Location: Gables One Tower, Suite 100, 1320 S Dixie Hwy, Miami, FL 33146
Parking: Visitors lot in front of the Gables One Tower. Entrance on South Dixie Highway.
Agenda:
- Review your I-9 documentation
- Receive information about Benefits and I am the U Orientation
Drug Screening:
You will receive an email from our background vendor SterlingBackcheck to take your drug screening within 72 hours. Please bring two forms of ID to confirm your identity.
Miller School of Medicine/UHealth
Location: University of Miami Hospital, 1321 NW 14 Street, Suite 300, Miami, FL 33125
Parking: Park in the parking garage and bring your parking ticket to Human Resources for validation.
Agenda:
- Review your I-9 documentation
- Take a photo for your Employee Identification (ID) Badge
- Visit Employee Health to complete Health Clearance Requirements
- Receive information about Benefits and I am the U Orientation
Health History Questionnaire:
- The Miller School/UHealth is self-insured and therefore conducts a review of your health history. Depending upon the nature of your position, you may be required to receive immunizations, flu shot, Tuberculosis screening, or titer test. Download the Health History Questionnaire and complete the form. Bring the completed form with you on the day of your pre-employment appointment.
Drug Screening:
Medical School and UHealth employees that are local will have their drug screening conducted at the Employee Health Office on the day of your pre-employment appointment. If you are out of town, you will receive an email from our background vendor SterlingBackcheck to take your drug screening within 72 hours.
Please bring with you two forms of ID to confirm your identity.
What Should I Bring?
- Documents that establish both your identity and your I-9 employment authorization. Note: All documents must be unexpired and original.
- For a list of documentation options, please click here.
Workday
Once you have completed and cleared your pre-employment drug screening and background check, you will receive an email from our payroll system to complete some additional onboarding requirements. These will include:
- Policy Acknowledgments
- W4
- Bank Information-Direct Deposit
- I9
- Benefit Elections
- Upload influenza (flu) and COVID-19 vaccinations or request a medical or religious exemption prior to the hire date.
